PRIVACY POLICY

Engaging Communities Limited trading as Shining Light Dojo (“Engaging Communities) is committed to protecting the privacy of your personal information and is required to comply with the Privacy Act 2020. 

This policy outlines your rights in relation to your personal information and how we collect your personal information, process it and other uses of your personal data under the General Data Protection Regulations (GDPR) 2018. Other policies may apply instead of or in addition to this Privacy Policy in certain circumstances.

By using our website www.shininglightdojo.com and accessing and using our online portal you may be prompted to provide your personal information to us.  By disclosing your personal information to us you authorise and give us your consent to handle your personal information in accordance with this Privacy Policy.

We reserve the right to update this Privacy Policy at any time and for any reason.  Any updates will be notified to our members at their last known email address or updated on our website.  You should ensure that you familiarise yourself with the most current version as any changes will apply from the date the updated Privacy Policy is uploaded onto our website. 

What personal information do we collect?

 The kinds of personal information we collect and hold about you, and our use of that information, is dependent on the products and services we provide you with.  This includes not only the merchandise that is available for purchase from our website but access to our online forum and the Programme (subject to change from time to time).

Generally, this personal information may include (but is not limited to) your name, address, date of birth, telephone number, email address, details of the products or services you have enquired about, credit card details for payment of membership fees (should you elect to become a member of our Programme) and when purchasing merchandise.  Collection of your personal information may be required by law for the purpose of reporting to government agencies and for our purpose of operating the Programme. 

How do we collect your personal information?

 Generally, we collect your personal information directly from you unless it is impracticable or unreasonable to do so.  From time to time, we may collect personal information about you from third parties (for example, from your representative or from publicly available sources).If you provide us with personal information about a third party, you represent, and we collect it on the basis that, you have that person’s consent for us to collect and handle their personal information in accordance with this privacy policy.

When collecting your personal information, we will take reasonable steps to provide you with certain information as required under the Privacy Act, including the purpose of collection, who we may disclose your personal information to, any law that requires or authorises us to collect the information and the main consequences if we do not collect all of the personal information we require. If we collect your personal information from another source, we will take reasonable steps to ensure you are aware of the fact and the circumstances of that collection.

Generally, if we are unable to collect the personal information we require or the information you provide us is incomplete, we may not be able to provide you with the services and merchandise you seek. 

How does our website collect personal information about you?

 When you visit our website we may use automated technology (such as usage monitoring software, cookies, and sessions) to collect and store certain information about your visit.  This includes things like the IP address and domain name used by your device to connect to the internet, your operative system and any search engine used to access our website, information around what time and date you visited our website and the pages your visited. 

We use cookies to retain your name and areas of interest if you provide us with this information.  These are first-party, persistent cookies.

This information will be used to customise our website for your use and to anonymously analyse how this website is being used.  Except for the reasons set out in this Privacy Policy we will not disclose any such information except in aggregate form.

Our websites may from time to time contain links to third party websites. We are not responsible for the privacy, security or handing of your personal information should you choose to visit a third party website. 

Use and disclosure

We will always use and disclose your personal information in accordance with this Privacy Policy, the Privacy Act 2020 and other applicable privacy law.

We will only use or disclose Personal information that you have provided to us, or which we have obtained about you if you have authorised us to do so. 

We will also disclosure personal information where:

1. We have given you notification of the intended disclosure and you have not objected to that use or disclosure;
2. If we believe disclosure is reasonably necessary to assist a law enforcement agency;
3. If we are authorised, requires of permitted by law to disclose the information.

We may use or disclosure personal information that you have provided us or which we have obtained about you to:

1. Operate, develop and analyse our Programme and associated services;
2. For debt recovery purposes;
3. To provide you with promotional information and new letters from time to time;
4. To comply with any of our legal obligations required by law.

We will only disclose your Personal information to third parties who have agreed to treat your Personal information in a manner consistent with this Privacy Policy.

Storage and Security

We will ensure that the Personal information we hold is protected (against loss, unauthorised access, unauthorised use, unauthorised modification, unauthorised disclosure, and other misuse) by such security safeguards as it is reasonable in the circumstances for us to take. This extends to Personal information held or processed on our behalf (such as in a cloud environment).

You may access and correct your personal information

The Privacy Act and the GDPR give you the right to access information held about you by us. You may do this by do so by sending through a request to the Privacy Office (information below) if you believe any information is inaccurate, incomplete, out of date, irrelevant or misleading. 

Generally, we will provide you with access, except where the Privacy Act permits us to deny access. We will respond to your request within 20 working days of the day on which the request is received.

How to make a complaint

You may lodge a complaint with us if you believe we have handled your personal information other than in accordance with the Privacy Act. You may do this by do so by sending through a request to the Privacy Office (information below).  We will respond to your request within 20 working days of the day on which the request is received.

You have the right to make a complaint to the New Zealand Privacy Commissioner. This can be done through the Privacy Commissioner online complaint form here: https://privacy.org.nz/your-rights/making-a-complaint/complaint-form/

How to contact us

If you would like further information about the way we manage your personal information, or if you have a privacy-related complaint, please contact our Privacy Officer by telephone on +64 22 458 0339 or by email at

ad***@en*****************.nz

For the purpose of the GDPR, we are the data controller and any enquiry regarding the collection or processing of your data should be addressed to our Privacy Officer at the contact details above.

More information is available from the Office of the Privacy Commissioner at www.privacy.org.nz